Role Description
- Contribute to organising the talks, reporting to the Talks chair
- Attend fortnightly skype meetings with the rest of the committee
- Action tasks as agreed with the Talks Chair, at each stage of the process
- Call for submissions
- Reviewing submissions
- Contribute in deciding the process inc. evaluation metrics, anonymisation process etc
- Allocate submissions to reviewers and find additional reviewers if needs be
- Make selection and check it satisfies general criteria re themes
- Send out decision emails
- Manage complaints/queries
- Talk mentoring
- Promote
- Pair up mentees and mentors
- Programming (in conjunction with Programme Chair)
- Group selected talks by theme
- Devise schedule
- Identify room specifications
- Allocate sessions to rooms
- Ticket reservations: provide info to allow these to be made for presenters
- Update website content
- general info
- lists of abstracts/presenter bios/pre-prints where available
- final schedule)
- Session chairs
- Find primary and backup chair per talks session
- Produce guidance and speaker bios for session chairs
- Work with volunteers chair to ensure all talk sessions are well staffed
- Collate slides from presenters in advance of conference
- Liaise with Keynote and sponsored talks presenters (in conjunction with Programme Chair), regarding:
- Talk details inc. ensuring content is appropriate for conference
- Logistics
During the conference
- AV testing and pre-loading slide decks onto lectern PCs
- Support for keynote and sponsored talk presenters
- Support for chairs
After the conference
- Upload talk audio and slides to website (where consent granted) and publicise
- Push material to e.g. FigShare to get DOIs and make it citable
- Review feedback
