Talk Team Members

Role Description

  • Contribute to organising the talks, reporting to the Talks chair
  • Attend fortnightly skype meetings with the rest of the committee
  • Action tasks as agreed with the Talks Chair, at each stage of the process
    • Call for submissions
      • Promote
      • Collate
    • Reviewing submissions
      • Contribute in deciding the process inc. evaluation metrics, anonymisation process etc
      • Allocate submissions to reviewers and find additional reviewers if needs be
      • Make selection and check it satisfies general criteria re themes
      • Send out decision emails
      • Manage complaints/queries
    • Talk mentoring
      • Promote
      • Pair up mentees and mentors
    • Programming (in conjunction with Programme Chair)
      • Group selected talks by theme
      • Devise schedule
      • Identify room specifications
      • Allocate sessions to rooms
    • Ticket reservations: provide info to allow these to be made for presenters
    • Update website content
      • general info
      • lists of abstracts/presenter bios/pre-prints where available
      • final schedule)
    • Session chairs
      • Find primary and backup chair per talks session
      • Produce guidance and speaker bios for session chairs
    • Work with volunteers chair to ensure all talk sessions are well staffed
    • Collate slides from presenters in advance of conference
    • Liaise with Keynote and sponsored talks presenters (in conjunction with Programme Chair), regarding:
      • Talk details inc. ensuring content is appropriate for conference
      • Logistics

During the conference

  • AV testing and pre-loading slide decks onto lectern PCs
  • Support for keynote and sponsored talk presenters
  • Support for chairs

After the conference

  • Upload talk audio and slides to website (where consent granted) and publicise
  • Push material to e.g. FigShare to get DOIs and make it citable
  • Review feedback