Poster Session Chair

Role description

General

  • Organise the posters and poster session, reporting to the Programme Chair and in conjunction with the Talks Chair
  • Participate in regular teleconferences with the committee

Before the conference

  • Decide poster formats, and publicise them
  • Call for submissions emphasizing the themes of the conference
    • Promote
    • Collate
  • Reviewing submissions
    • Decide on process inc. evaluation metrics, anonymisation process etc
    • Allocate submissions to reviewers and find additional reviewers if needs be
    • Make selection and check that they satisfy general criteria and themes
    • Send out decision emails
    • Manage complaints/queries
  • Update website content (lists of abstracts/presenter bios, pre-prints where available)
  • Plan the poster session(s)
  • Plan the voting method, prizes and prize giving 

During the conference

  • Poster session logistics

After the conference

  • Upload posters to website (where consent granted) and publicise
  • Push material to e.g. FigShare to get DOIs and make it citable
  • Review feedback