Policies

The Society of Research Software Engineering is a Registered Charity (no. 1182455).

Use of “Society” on this page and the linked documents relates to The Society of Research Software Engineering.

Unless otherwise stated, all policies, codes and terms apply to both Members of the Society of Research Software Engineering and Friends of the Society of Research Software Engineering.

You can find out more about how the Society is run on the governance page. You can find out how to contact the trustees on the contact page.

Code of Conduct

In joining the Society of Research Software Engineering or taking part in its activities, events or online platforms, you undertake to observe the Code of Conduct during all such activities and interactions.

Personal Data and Privacy

Your personal data and your privacy are important to us and we are committed to being open about how we use your personal data and giving you control over your personal data and how it is used by us. Our Personal Data and Privacy Policy describes how we use your personal data, what we will do to ensure it is kept safe and how you can control what it is used for.

Terms and Conditions

Eligibility

Membership and Friendship of the Society is open to anyone, from anywhere in the world, who supports the Society’s aims of furthering research software engineering. There are no requirements to hold particular qualifications or be employed in a particular field.

Annual membership subscriptions

Subscriptions only apply to Members of the Society of Research Software Engineering.

  • A non-member applying for membership is required to remit the first annual subscription.
  • The subscription payment will be refunded if an application for membership is turned down
  • For continuous membership, further payments will be due annually and if the recurring payment is cancelled, membership will lapse on the anniversary of the last payment.
  • A former member whose membership lapsed due to cancelled subscription may re-join at any time, at which point they are required to make an annual subscription payment.

Termination of Membership

This section only applies to Members of the Society of Research Software Engineering.

Membership of the Society comes to an end if:

  1. the member dies, or, in the case of an organisation (or the representative of an organisation) that organisation ceases to exist; or
  2. the member sends a notice of resignation to the Society trustees; or
  3. any sum of money owed by the member to the Society is not paid in full within three months of it falling due; or
  4. the Society trustees decide that it is in the best interests of the Society that the member in question should be removed from membership, and pass a resolution to that effect; or
  5. the Society trustees decide that the member fails to follow practices described in the membership Code of Conduct document, and pass a resolution to that effect.

Before the Society trustees take any decision to remove someone from membership of the Society they must:

  1. inform the member by email or in writing of the reasons why it is proposed to remove him, her or it from membership;
  2. give the member at least 21 clear days’ notice in which to make representations to the Society trustees as to why they should not be removed from membership;
  3. at a duly constituted meeting of the Society trustees, consider whether or not the member should be removed from membership;
  4. consider at that meeting any representations which the member makes as to why the member should not be removed; and
  5. allow the member, or the member’s representative, to make those representations in person at that meeting, if the member so chooses.

Complaints

If you have a complaint about the Society, please email the Trustees. Complaints may also be taken directly to the Charity Commission.