The Conference Committee are a team of volunteers and trustees responsible for delivering the Society’s annual RSE Conference in the UK. The diagram below shows the current structure of the committee and the various roles available. (Scroll down for more information about each role.)

The Steering Group

The Steering Group is made up primarily of Trustees and senior community members. The Logistics Chair and Programme chair co-lead the conference committee, working closely together from January to September to deliver the conference. They work primarily in their respective area, but along with the Treasurer role, they form a steering group for decision-making. They alternate chairing the committee meetings and can step in to cover urgent tasks for each other due to annual leave, etc.

The Steering Group is led by an Advisor Trustee and the Programme Chair. Ideally, the Programme Chair (or co-chairs) would be an experienced RSE and this position is filled annually by the RSE community. For more information or to apply to be the Programme Chair, click here.

Logistics Team

Each role is listed below, along with a brief summary; click the chair title for more information.

The logistics team includes:

• Logistics Co-chair – supports all responsibilities of the Logistics chair.
• Volunteer Chair – recruits and manages the volunteers at the event.
  • Volunteer Team Members (x1-2) – supports the Volunteer Chair.
• Publicity Chair – responsible for publicising the event on social media.
• Website Chair – keeps the conference website up-to-date.
  • Website Team Members (x1-2) – supports the Website Chair
• Hybrid Chair – oversees our live-streaming/hybrid offerings.
  • Hybrid Team Members (x1-2) – supports the Hybrid Chair.
• Awards Chair – collects nominations for community awards.

Programme Team

The Programme Team roles are:

• Workshop Chair – responsible for organising workshop sessions.
  • Workshop Team Members (x2) – support the Workshop Chair.
• Talks Chair – organises the talks at the conference.
  • Talks Team Members (x2) – Support the Talks Chair.
• RSE Worldwide Chair – organising session(s) at the conference for worldwide RSEs.
  • RSE Worldwide Team Member – supports the RSE Worldwide Chair.
• Poster Session Chair – responsible for poster sessions, lightning talks, and prizes.

Additional Committee Roles

These roles are just as important to delivering the conference, and their role involves working across both teams.

• Fundraising Chair – responsible for building long-term relationships with funders for the conference and other activities.
• EDI Chair – work with both teams when necessary and relevant.
• Treasurer – a role covered by a Trustee of the Society of Research Software Engineering
• Event Coordinator – description coming soon

Call for 2025 Committee members

See the following link for more details:
https://society-rse.org/rsecon25-committee-call/

Other Ways to Get Involved

There are other ways to support the conference, including joining our team of volunteers, as well as reviewers and session chairs. These roles are discussed here.